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Guide to Convert PowerPoint Presentation to DVD and CD

How can I package PowerPoint to CD or DVD?

I am preparing PowerPoint presentations for my Classmates at our 50th High School Reunion. I need to know if I can burn PowerPoint to CDor DVD and play PowerPoint on TV or computers for my Classmates.
I would like to play a PowerPoint presentation at a birthday party but no computer will be available only a DVD player. Can I play PowerPoint presentation on DVD player?
These are common questions often asked by a lot of people. If you have ever lost your valuable PowerPoint presentation caused by your

computer crashed or had one of your PowerPoint file ruined, then you would know how important to have PowerPoint backup. Or you may just want to play your PowerPoint on TV but there is no computer or no PowerPoint program installed in the computer.

Here are some Tips and Tricks about PowerPoint backup to CD or DVD disc. Before we start to make PowerPoint backup, we should know about the followings:


What are the differences between a CD and DVD disc?

Can I play PowerPoint on DVD player after I burned PowerPoint to CD?
How can I play PowerPoint on CD or PowerPoint on DVD player?

How to package or copy PowerPoint on CD or DVD?

How to protect your PowerPoint presentation?

How to burn PowerPoint to DVD and watch PowerPoint on TV with DVD Menus.


What are the differences between CD and DVD disc?

CD is usually for computer files, music and pictures. DVD holds more, because they're for movies, animations, etc. You can use DVD to store data and music if you want to, but they're just a tad more expensive.

Both CD and DVD write data in “pits” on the surface of disc. But, DVD technology writes data in smaller pits to the recordable media than CD technology. Smaller pits mean that for the same available area, more data can be stored. Moreover, the available data area for DVD disc is larger than the one of CD. A recordable CD disc has the capacitance of 700MB, while a DVD-/+R disc has about 4.7GB. The DVD is 6 times more than the CD.


Can I play PowerPoint presentation on DVD player after I burned PowerPoint to CD?

If what you do is just a data backup (PowerPoint has a function of “Package for CD”, which I will explain later), the burnt CD or DVD can not be played on DVD player. For example, when burned PowerPoint to CD or DVD directly by common burning software, like Nero, the burnt disc can not be played on DVD player, because they are only Data CDs or DVDs. DVD machine can only play video DVDs, just like CD players only play audio CDs with music tracks. Of course, they will work on your computer.


How can I play PowerPoint Presentation on CD or PowerPoint on DVD player?

So, from what we have discussed above, you must convert your PPT to video first, PowerPoint does not have the built-in ability to save presentations as video files or other video formats such as DVD-Video, even if it did, there would be significant loss of interactivity (because DVD-Video and PowerPoint slide show have very different capabilities in this area) and loss of visual fidelity (DVD-Video resolution is less than typical computer display resolution and most television will not render colors the same way that a computer display will).


Using Windows movie maker is a free way to save your PowerPoint to video format, but you may lose timings, animations, transitions and audio tracks that an engaging presentation should have. We will tell you how to do this in the other tip.
If you search through Google, you will find a lot of PowerPoint to video software, but not all of them work well for specific presentations and computers. Acoolsoft PPT to Video Pro is a no time limited program. You can try it for free, before you decide to pay the bill.


How to package or copy PowerPoint on CD or DVD?

PowerPoint has an option “package for CD”; this function enables you to pack up PPT Viewer, presentation, and any collateral linked files (e.g., audio and video clips). Then you can burn the Viewer, presentation, and linked files to a CD or DVD disc. This helps you view PowerPoint presentation on computer without PowerPoint program installed. Take PowerPoint 2007 for example:

First Click “Office Button”, then “Publish”, Now “Package for CD”.


Now there will be a dialog box which you can make some choices:


It’s easy for you to add some other PowerPoint files, but they will be adjusted automatically to the format which can be opened on PowerPoint viewer (PowerPoint viewer can not cope with PowerPoint 2007 files). You can also choose to copy to folder or CD.


You must understand this is just a simple data backup, so you can only open your PowerPoint presentation on a Computer with CD & DVD recorder. You can’t play PowerPoint presentation on DVD player or CD player.


How to protect your PowerPoint presentation?

Someone may want to prevent their Presentations from unauthorized accessing or editing. Luckily, “Package for CD” enables you to do it easily.

Just Click “Options” on the right of dialog box:

There are two options, one is used to protect from opening with password, the other is used to protect from editing.
Now you know how to protect your PowerPoint presentation from unauthorized opening or editing.
Another method is to convert PowerPoint presentation to video and burn PowerPoint presentation to CD and DVD with software like Acoolsoft, which we have discussed above. Enjoy yourself.


Ok, here are some questions, some of you may be encounter strange problems, the most we often heard is every thing goes ok when view PowerPoint on the computer you used to package for CD. But some files cannot open when you insert the CD into other computers. This because you didn't put the link files and PPT files in the same folder when you package PPT to CD. It’s only a link to the file on your computer but not included in your CD or the folder you packaged. Of course, you can’t open it on other computers.
So make sure you put everything in the same folder when you decide to burn your wonderful PowerPoint presentations to CD and share with others.


How to burn PowerPoint presentation to DVD and watch PowerPoint on TV with DVD Menus.

You can not burn PowerPoint to DVD directly and play PowerPoint with a DVD player, because PowerPoint is not MPEG-2 Video format which you can burn to disc directly with common burning software like Easy Media Creator, Power2Go and so on. You need certain software to convert your PowerPoint to MPEG-2 or that software has the function of burning PowerPoint to DVD directly. Here is a tip which introduces at least 5 methods to burn PowerPoint to DVD.


But some one may wonder about how to create DVD menus when burn to DVD so that we can control our presentation when we play PowerPoint Presentation on TV or big screen with DVD player.

Microsoft office does not include software to assist you, today, there are no freeware utilities that perform this task for you, but there are many commercial packages available that have free trial periods. Software of this type ranges in price from $40 - $200 for personal licenses, and much more for commercial or multi-user licenses. Here I recommend you to take Acoolsoft Acoolsoft PPT to DVD Pro for a try!


Acoolsoft PPT to DVD Pro is a powerful presentation tool that lets you convert PowerPoint presentations to video and burn it to DVD without

any complicated technical skills. You can even create flexible DVD Menus for your PowerPoint presentations to play on TV with a DVD remote control.

PowerPoint to DVD/CD


And you can check another article to know more about some top PowerPoint burning software.


"To keep the animation and voice in sync on playback, a technician that I've been working with at Microsoft support mentioned your product [Acoolsoft PPT to DVD Pro] to me as an alternative. "
-- Gerald